The Latest Meeting Room Technology Trends

Workspace Design Tips & Updates

Flexibility, convenience, and accessibility are prevalent themes in modern work trends. As a result, many businesses have switched from cubicles to virtual offices and collaborative spaces. In contrast to traditional offices, meeting rooms are a staple in today’s workforce. They provide a physical workspace and accommodate needs like in-person meetings. 

As for people who work from home, in-person meeting spaces are an excellent solution for connecting with clients and staff without the overhead of an office rental. For example, you can reserve a Metro Offices’ conference room on demand rather than committing to a monthly lease. 

Meeting rooms can help boost productivity and improve team communications. However, a typical conference space may not support your operational needs. Instead, you might require a more updated, modern work environment with the latest technology.

Conference Room Design Trends 

The newest meeting room trends focus on design and layout to promote efficiency and accessibility. Here are eight technology trends to consider when selecting the perfect conference space for your business.  

Features in Virtual Reality Design 

Virtual reality (VR) is influencing the office selection process. With VR’s room configuration tool, you can explore a workspace and its acoustics before renting or purchasing. In addition, you can design a conference room with furniture, equipment, and personal touches to see how the final presentation will look. Consider using VR design tools for a glimpse of your future meeting room.

Diverse Meeting Spaces

Many types of conference rooms are available on the market. While large offices are ideal for client meetings, they may not support other types of work, like brainstorming sessions or project discussions. In contrast, meeting rooms offer flexibility by incorporating elements like dividers, so teams can customize their space without making permanent structural changes to the office.

Metro Offices’ provides a diverse selection of meeting rooms and design options, allowing renters to furnish their workspace, add company decals, and include their brand’s colors.

Eco-Friendly LED Video Walls

Impress your team and clients with an LED video wall. It provides a high-quality display with bright colors and sharp images. Rather than showcasing washed-out colors and blurry pictures, you can rest easy knowing every presentation will look stellar. LED video walls are also environmentally friendly and easy to use. This tech trend is an excellent alternative to projectors and monitors.  

Interactive and Digital Whiteboards

Are you ready to upgrade from traditional whiteboards and expo markers? Try the next best option – interactive whiteboards. They elevate the meeting experience by engaging all members of the team. For instance, you can record meetings, annotate documents, save files, and work with staff across various devices. Whether your employees meet in person or at home, they can participate.  

This tool is the perfect addition to client and team meetings. If you’re interested in utilizing this feature, check out our conference rooms with digital whiteboards and interactive displays available to enhance your work experience.   

Video Conferencing Programs

Video conferencing software is beneficial for virtual meetings. Although many remote workers rely on conference calls, face-to-face interactions are more productive. However, you don’t need to compromise the work-from-home experience to achieve this interaction. Instead, opt for video conferencing to bring your team together. 

With software like Zoom, you can host video conferences with screen sharing and interactive whiteboards. For quality purposes, you may require the following equipment: a camera, speakers, and microphones. 

You can also support your video conferencing needs with Metro Offices’ meeting rooms. We offer plug-and-play screen share via HDMI, Clickshare, Chromecast, and Apple adapters. 

Zoom Rooms Updates 

The latest software updates on Zoom promote accessibility and integration. Now, Microsoft Teams and Zoom Rooms users can merge meetings without a third-party service, making virtual conferences a breeze. In addition, Zoom can accommodate Office 365 solutions, such as Outlook, OneDrive, and Skype. 

If you regularly use Zoom, try the newest features to improve your experience. You can visit their blog to learn more.  

Meeting Space Acoustics 

Acoustics play a critical role in the sound quality of your meetings. So instead of settling for an echo chamber, you can include sound panels in your office design. Panels provide privacy and sound management, so your virtual meetings remain professional. You can also use this multi-functional element to create designated office zones for brainstorming, collaboration, or lounge spaces.      

Custom Meeting Rooms

If you’re tired of conference spaces that resemble traditional offices, consider implementing the latest office design trends. For instance, you can replace blank walls with accent walls featuring your brand’s colors. Studies show that colors have a psychological influence, evoking certain mental states, like focus and energy. So if this trend speaks to you, customize your office space with your color palette. 

Other design trends include brand signages, art, plants, and modern furniture with ergonomic options. Set aside time to discuss design ideas with your team and breathe personality into your workspace. 

Create Your Dream Conference Room

Recent trends have made it clear that cubicles are out and modern conference spaces are in. Meeting room rentals are among the top choices for businesses that value flexibility and convenience. In addition, they provide the following benefits:

• Increased productivity 
• Healthy collaboration 
• Strengthened professional relationships  
• Enhanced meetings and virtual conferences
• Use of new technology to support operations
• Flexibility with office designs 

Are you ready to upgrade your office space? If so, book a meeting room with Metro Offices today and enjoy your new workspace! We offer over 60 meeting spaces in Washington, D.C., Maryland, and Virginia to accommodate your business needs.

Women-owned and locally-focused, Metro Offices has been a catalyst for workspace innovation since 1989 and continues to be the premier provider of virtual and in-person office space in DC, Maryland, and Virginia. Serving over 30,000 businesses, our high-touch services and solutions are designed to help entrepreneurs, founders, and CEOs scale their businesses and optimize their professional reputations.

Kathlene Buchanan

As the founder of Metro Offices, she has championed workspace innovation since 1989, inspired by the creativity and drive of their 30,000+ clients. Woman-owned and locally focused, the company tailors its spaces to meet the unique needs of every business.